Event Pricing and Amenities

Amenities Included In Venue Pricing

Reserving Your Date

To reserve services for your date, The Harrison Ballroom requires a signed contract and a minimum payment of $500. A monthly payment plan is set up for the remaining balance. The balance is due thirty (30) days in advance of the event. If a reservation is made within the 30-day period, full payment is due at the time of booking.

Capacity

The client understands that the maximum seating capacity of The Harrison Ballroom is 300 people and will not exceed this limit. If the limit is exceeded, the client will lose their REFUNDABLE deposit.

Food

You can bring in your own food, drinks, and cake. There is no limitation on catering. You may bring in alcohol if it is served by our TABC bartender and our police officer is present.

We require the catering company to have all food service ready. The caterer is responsible for bussing tables throughout event and cleaning the kitchen area. The caterers are responsible for maintaining trash during the preparation, dinner, and cleanup of the kitchen.

All trash must be put in trash bags provided by The Harrison Ballroom, tied, and placed inside the dumpster. If the caterer does not clean the kitchen and maintain the trash, the client will lose their REFUNDABLE deposit.

If the client is not using a licensed caterer that holds a permit, or the caterer does not agree that it is their responsibility, in their contract with the client, to clean the kitchen, food service area, bus the tables, and maintain the trash during the time they are on-site, the client must add on bussers/servers.

Bussers/servers can be added for $40 per hours, per worker. Two bussers/servers must be added at a minimum with a required minimum of four hours each. If the caterer does not handle these responsibilities and the client has refused to add on bussers/servers, the client will lose their REFUNDABLE deposit.

Alcohol Policy

As the host of a private party, the client acknowledges responsibility for the proper and lawful consumption of alcoholic beverages at The Harrison Ballroom during the duration of the event described in this contract.

Alcoholic beverages will be provided by the client and served through The Harrison Ballroom’s hired TABC bartender only. Clients may not bring their own alcohol into The Harrison Ballroom to self-serve. Should the client allow alcohol to be secretly served throughout the event, the client will lose their REFUNDABLE deposit.

The bartender will exercise due care in serving alcoholic beverages and will refuse service to any person appearing to be under the age of 21 or any person who appears to be intoxicated. Identification will be requested from any person who appears to be under 21 years of age. Alcoholic beverages will be removed from anyone believed to be a minor or from any intoxicated person.

No person may be self-serving from their car, drinking alcohol in their car, or drinking in the parking lot. The bartender will provide all alcoholic beverages consumed in accordance with the laws and regulations of the State of Texas. The alcoholic beverage service will end no later than 2:00 a.m.

The client agrees to fully cooperate and assist The Harrison Ballroom, the bartender, and its agent in enforcing the laws of the State of Texas and the policies of The Harrison Ballroom regarding the consumption of alcoholic beverages.

Tables & Chairs

Included is the use of round tables for seating and rectangle buffet style tables for up to 300 guests. The Harrison Ballroom staff will meet with client to discuss their floorplan in detail. Staff will guide the client as to the best floorplan and flow of the tables.

The buffet tables and the bar must remain by the kitchen. Tables and chairs will be set up and broken down outside of the client’s rental time. There will be an additional fee of $100 if the client requests changes to the floorplan after the team has set it up.

If client wishes to rearrange any tables and chairs themselves, they must ask The Harrison Ballroom first. Client must inform staff of their need for a flip from ceremony to reception two weeks prior to event. There will be an additional charge of $150 if The Harrison Ballroom must hire additional staff to assist in flipping the client’s event from ceremony to reception during their event.

If the client, their coordinator, or anyone on their behalf moves tables and chairs around, there must be no scratching of the floor, damage to the floor, walls, tables, chairs, etc.

Site Decoration

The Harrison Ballroom wants to make every event here a special and welcome experience. Therefore, every effort will be made to allow client to prepare decorations reflecting their creative requirements.

No nails, screws, staples, tape of any kind, or penetrating items should be used on our walls or fine wood. Open flame candles are allowed but must be in a votive or container that will hold wax. Candle should not be bigger than container. No adult or child should be allowed to play with the wax or drip onto the floor or linen.

No loose glitter or confetti is permitted inside or outside of The Harrison Ballroom. No live animals are allowed without specific permission from owner. Failure to follow these rules will result in loss of the full damage deposit.

Rental Beginning Time

Unless client has rented The Harrison Ballroom on the date before the event date, they may not drop off items, begin setting up for their event, and decorate the day before.

You may arrive to begin setting up at the rental beginning time stated in the contract. Please do not ask your vendors to call and request permission to come earlier than the contracted rental beginning time. You will not be allowed access to venue before your rental beginning time without paying an additional fee and is based on availability at that time.

As a rule of thumb, if you think you need to gain access to the venue before the rental beginning time stated in the contract, add the additional time immediately before another client books an event.

Rental Ending Time

The rental end time is the time the client, their guests, and all items not being discarded must be exited from the facility.

The client should end their event one hour prior to the rental end time to ensure the client and vendors are out on time. This includes the DJ and/or band so please communicate with them the time they need to be out of the building to determine when the music needs to end.

No decorations, rented furniture, margarita machine, etc. may be stored overnight. Please ensure that all vendors are aware of this policy in advance of booking with them. If items are left overnight at The Harrison Ballroom after the rental end time and/or if the client’s and their guests have not exited the building by the scheduled rental time end, they will lose their REFUNDABLE deposit.

Refundable Damage Deposit

The client agrees to pay a REFUNDABLE DAMAGE deposit of $500. The $500 is broken up into the client’s monthly payment plan.

The REFUNDABLE DAMAGE deposit is to be refundable to the client(s) up to two (2) weeks after the event has been held if there is no damage, the venue’s policies have been followed, and the client, all their guests, all their vendors exited the building on time.

This includes the DJ and/or band so please communicate with them the time they need to be out of the building to determine when the music needs to end. If there is any damage that exceeds the amount of the security deposit, this shall be paid for by the person financially responsible for the event.

The client will be charged $300 per hour for time they, their guests, or vendors are in the venue after their rental end time, and this will be deducted from the amount that is refunded to them. Please consider the time you plan to be out of the venue when booking the rental time.

Cancellation

In the unlikely event the client should cancel their event for any reason whatsoever at any point after signing a contract to rent the venue and making payments, all payments are nonrefundable.

The Harrison Ballroom reserves the right to terminate this contract if the client fails to meet the financial agreements in this contract, or violates any terms of the contract, in which case the provisions of this cancellation policy also apply.

The client shall not assign or sub-lease any terms, conditions or services contained in this contract or any interest therein without the written consent of The Harrison Ballroom.

Rescheduling Dates

If a date change is requested by the client more than 6 months prior to the originally scheduled date for the event there is an $500 fee to switch dates.

The date change will not be authorized until the $500 fee has been paid in full and an amendment has been signed.

The date may not be changed more than once. Date changes will not be authorized if the event is scheduled to occur within the 180-day window.

Pandemic Clause

You are booking your event during the global COVID-19 pandemic you state that you understand the risks associated with planning an event during this time.

In the event Tarrant County is under a government mandatory “Stay at Home Order” when your event is scheduled to occur, The Harrison Ballroom will allow the client to reschedule their event within 6 months of the original date. The reschedule penalty fee will be waived and all payments will transfer to this new date.

Please note, The Harrison Ballroom will not be providing refunds during a pandemic but will be allowing the client to reschedule their event to a new date and waiving the rescheduling penalty fees and required timeframes. This is only applicable if Tarrant County is under a government mandated “Stay at Home Order.”

This is not applicable if the client changes their mind about holding their event during the pandemic, the client’s family does not want the event held during the pandemic, family members are unable to travel due to the pandemic, guests are not able to attend due to COVID exposure, or any other reason except a government mandated “Stay at Home Order.”

Rehearsal

The all-day rental package includes the use of The Harrison Ballroom for a two-hour increment to rehearse for their event. This may take place on a Monday, Tuesday, Wednesday, or Thursday prior to the event. We do not hold rehearsals on Friday, Saturdays, or Sundays. The two-hour increment must end no later than 8:30 p.m. The rehearsal will not be scheduled one month before the event is to occur and will be scheduled based upon The Harrison Ballroom's availability. There may not be food brought in or trash left throughout the venue during rehearsal.