Pricing

Event Space Rental Pricing

Event Package:

• $1,800 Basic All Day Rental (Mon - Thurs 10:00 A.M. to 12:00 A.M.)
• $2,700 Basic All Day Rental (Friday 10:00 A.M. to 12:00 A.M.)
• $3,700 Basic All Day Rental (Saturday 10:00 A.M. to 12:00 A.M.)
• $2,300 Basic All Day Rental (Sunday 10:00 A.M. to 12:00 A.M.)

Specialty Packages:

• $475 Mini Specialty Package (10:00 A.M. to 12:00 A.M.)
• $725 Bronze Specialty Package (10:00 A.M. to 1:00 A.M.)
• $2,090 Silver Specialty Package (10:00 A.M. to 1:00 A.M.)
• $1,390 Silver Specialty Package (10:00 A.M. to 1:00 A.M.) excluding alcohol
• $3,390 Gold Specialty Package (10:00 A.M. to 1:00 A.M.)
• $2,690 Gold Specialty Package (10:00 A.M. to 1:00 A.M) excluding alcohol
• $4,400 Platinum Specialty Package (10:00 A.M. to 2:00 A.M.)
• $3,700 Platinum Specialty Package (10:00 A.M. to 2:00 A.M.) excluding alcohol

Rental of Additional Hour(s) of the Harrison Ballroom

• $250 per hour
• If the client chooses to add additional hours, this can be added for $250 per hour. Additional hours must be done in advanced and cannot be done during your event.
• Additional hours added at your event will be charged at $350 per hour.

Bartender:

• $45 per hour, per bartender
• If the client chooses to serve alcohol during their event, they must use The Harrison Ballroom’s contracted TAB-C bartender to serve all alcohol. A bartender can be added for $45 per hour. Events over 150 people may require 2 bartenders. There is a minimum of 5 hours. Please take into consideration the bartender’s set up and break down time. The bartender will arrive 30 minutes before the bar opens to set up the bar. They will stay 30 minutes after the bar is closed to clean up the bar and remove the alcohol from the venue.

*** Should the CLIENT or GUEST secretly or openly self-serve alcohol throughout their event, the CLIENT will lose their REFUNDABLE deposit.

Security Officer:

• $55 per hour, per officer

***If the client chooses to serve alcohol during their event, they must use The Harrison Ballroom’s contracted Fort Worth Police Officer from the time the bar opens until the conclusion of client’s rental time. The Police Officer will be onsite until the end of the rental time, and until everyone has exited the venue, not just until the party is scheduled to end. *** The bar may not open until the Fort Worth Police Officer is on duty.

***Police Officer can be added for $55 per hour.

Bussers/Servers:

• $40 per hour, per busser/server

***Bussers/servers can be added for $40 per hours, per worker. A minimum of two bussers/servers may be required depending on the needs of your event, as one staff cannot always manage an event, no matter how small. Four hours minimum required.

***If your caterer is not including bussers to clean the kitchen, maintain the trash, bus tables, keep up with food line, you may be required to hire on a busser(s). ***Additional fee for plated dinners.

Event Coordination: 

• Day of Coordination Services can be added to the event for $750.
• Month of Coordination Services can be added to the event for $1,200.

***Coordination Services may be added if you would like one of our detailed, professional, event coordinators to handle every detail the day of your event. ***If the client choses to add Coordination Services, this needs to be done in advance.

Ceremony to Reception Flip:

• $150.00 to $250.00

***A flip from having the ceremony on the dance floor with very little movement of tables can be added for $150.

***A flip requiring our set up crew to come in after the ceremony and move tables and chairs in a timely manner can be added for $250.

Pipe & Drapery Head Table Back Drop:

• $250
• Our drapery backdrop can be added to your head table for $250. Multiple colors can be displayed. Colors vary.

Pipe & Drapery to Divide Ballroom:

• $200
• Our pipe and drapery can be added to divide the ballroom between ceremony and reception or for any other purpose. Following the ceremony the drapery can be opened up in sections to allow pass through.

***An additional $100 will be charged if we need to bring a crew in to quickly remove all the pipes and drapery following the ceremony.

Rose Flower Wall Backdrop:

• $250
• Our Artificial Flower Wall Backdrop can be added to the event for $250. Many people use this for the photobooth backdrop or selfie station.

Centerpiece Package:

• $1300
• A mixture of large, medium, and small centerpieces for all your tables for seating as well as your head table décor. The flowers and greenery are artificial, but very realistic looking. We have silver, gold, and clear vases. The colors will match your theme and be discussed with you to determine your style and theme.

Large Centerpieces:

• $75 each
• The flowers and greenery are artificial, but very realistic looking. We have silver, gold, and clear vases. The colors will match your theme and be discussed with you to determine your style and theme.

Medium Centerpieces:

• $55 each
• The flowers and greenery are artificial, but very realistic looking. We have silver, gold, and clear vases. The colors will match your theme and be discussed with you to determine your style and theme.

Small Centerpieces:

• $30 each
• Small centerpieces is a mixture of 3 tiered floating candles, small flowers and greenery. The flowers and greenery are artificial, but very realistic looking. We have silver, gold, and clear vases. The colors will match your theme and be discussed with you to determine your style and theme.

Head Table Décor:

• $200
• The head table décor includes drapery, flowers, candles, and garland. The colors will match your theme and be discussed with you to determine your style and theme.

Cake Table Décor:

• $75
• The cake table décor includes flowers, candles, and garland. The colors will match your theme and be discussed with you to determine your style and theme. The décor will be low to not interfere with the ambiance of your cake.

Margarita Machine:

• $225
• Our double-sided margarita machine can be added on to any event for $225. This will include 2 flavor mixes that will make two, 5-gallon jugs, and fill both
• sides. This makes about 160, 8oz margaritas. Client is responsible for the alcohol and added ingredients needed to make the beverage of choice. Client is responsible to bring cups, napkins, straws etc.

***Additional mix may be added for $20 each.

Charger Plates:

• $1 each
• Gold or Silver charger plates may be added on for 1.00 per plate.

4 ft Light Up Marquee Letters:

• $200
• Our marquee white letters that spell out the word “LOVE” “15” “XV” or “16” “50” “60” can be added to any special event for $200. These letters light up to create a special effect to you day.

Cake Cutting Fee: 

• $100
• Our staff will cut and plate your cake for an added fee of $100.

***Cake cutting is included in all our coordination packages.

Linens:

Standard white, ivory, black, navy, or burgundy polyester linens are included in the rental.

***The client may upgrade to specific color polyester linen for $15 per linen.

Linen Napkins:

• $1.50 each
• Standard linen napkins may be added on to your event for $1.50 per napkin. Colors are based on availability.

Throne Chairs:

• $150 - $250
• One silver & white throne chair can be added to the event for $150.
• Two silver and white throne chairs can be added to the event for $250

Up lighting for Dance Floor:

• $150
• 6 up-lights can be added to walls surrounding the dance floor. Many color options are available. Rental is $150 for all 6 or $40 per light

Photo Booth:

• $550
• 4-hour Salsa photo booth rental included. The photobooth will have a custom layout for your event. The pictures can be texted, loaded to social media, or emailed to each guest as they take them, and the client will have access to all photos taken during their event. Rental is $550. Client may add on printed photos for a $100 charge. This must be requested and paid for in advance.

Chafing Warmers

• $12 each
• Chafing warmers can be added to the even for $12 per dish and $2 per chafer fuel.

***Serving utensils can be added upon request or will need to be provided by caterer or client.

1st Payment to Book Event:

• To reserve services on the date requested The Harrison Ballroom requires this contract be signed by both parties and a minimum payment of $500. A monthly payment plan is set up for the remaining balance. The balance is due thirty (30) days in advance of the event. If a reservation is made within the 30-day period, full payment is due at the time of booking. All payments will be made by cash, check, or major credit card on the schedule noted below.
• All payments are non-refundable, except for the $500 damage deposit. See “Refundable Damage Deposit” section for more information.

Refundable Damage Deposit:

• The $500 refundable damage deposit is broken up into the client’s monthly payment plan. The refundable damage deposit is to be refundable to the clients(s) up to two (2) weeks after the event has been held if there is no damage, the venue’s policies have been followed, and the client, all their guests, all their vendors exited the building on time. 

CONDITIONS AND RESPONSIBILITIES:

Please read the material below to ensure all parties understand the requirements of providing for everyone’s safety and keeping The Harrison Ballroom a well maintained and safe location for continued use.

RESERVING YOUR DATE:

To reserve your date, The Harrison Ballroom requires a signed contract by both parties and an initial payment of $500 towards the total package. The balance will be broken into monthly payments and paid in full 30 days before the event is scheduled to be held. If a reservation is made within the 30-day of the event date, full payment is due at the time of booking unless special arrangements are made. Payments will be made by cash or major credit card. A receipt from The Harrison Ballroom will be provided for each payment. If the balance has not been paid 30 days in advance of the event, The Harrison Ballroom has the right to cancel your event, and all payments will be non-refundable.

RENTAL BEGINNING TIME:

The standard daily rental period for the venue begins at 10:00 AM and concludes at 12:00 AM. If you have added on additional time, it will be notated in the contract. The rental time commences when the doors are unlocked, granting the client access to the venue. Unless client has rented The Harrison Ballroom on the date before the event date, they may not drop off items, begin setting up for their event, and decorate the day before. You may arrive to begin setting up at the rental beginning time stated in the contract. Please do not ask your vendors to call and request permission to come earlier than the contracted rental beginning time. You will not be allowed access to venue before your rental beginning time without paying an additional fee and is based on availability at that time. A rule of thumb, if you think you need to gain access to the venue before the rental beginning time stated in the contract, add the additional time immediately before another client books an event.

RENTAL END TIME:

All guests and items must vacate the premises by the end of the rental period; this includes the time required for cleanup and does not extend based on the conclusion of the event or ongoing cleanup activities. Clients wishing to extend their rental period earlier or later than the standard hours may do so for an additional fee. The rental end time is the time the client, their guests, and all items not being discarded must be exited from the facility. The client should end their event 1 hour prior to the rental end time to ensure the client and vendors are out on time. Yes, this includes the DJ and/or band so please communicate with them the time they need to be out of the building to determine when the music needs to end. No decorations, rented furniture, margarita machine, etc. may be stored overnight. Please ensure that all vendors are aware of this policy in advance of booking with them. If items are left overnight at The Harrison Ballroom or after the rental end time and/or if the clients and their guests have not exited the building by the scheduled rental time end, they will lose their refundable deposit.

STANDARD RENTAL DURATION:

The standard rental period is 14 hours, from 10:00 AM to 12:00 AM. Should your event fall on the evening of Daylight-Saving Time change or any other time alteration, the rental duration will not be extended past the 14-hour rental without incurring charges for the additional hours.

DAY BEFORE EVENT RENTAL

Clients may request to add the rental of the venue for the day before their event, but this option will not be available until four weeks prior to the event date. This policy is in place to accommodate any all-day bookings that may occur before that time. If the client decides to add the rental of the ballroom for the day before their event, once the four-week mark is reached, it will be offered at a reduced rate. The rate is as follows: Monday-Thursday $600; Friday $1000; Saturday $1500; Sunday $800. The venue will be cleaned and set up in preparation for their event before their access begins. This additional day rental includes the ability to drop off items such as drinks, alcohol, and decorations; and to begin setting up. If the client creates a mess during this day, they will be responsible for cleaning it up or may incur an additional fee of $200 for a cleaning company to handle the cleanup. If the client does not purchase the additional day rental, they will not be permitted access to the venue the day before the event.

REFUNDABLE DAMAGE DEPOSIT:

The client agrees to pay a refundable damage deposit of $500.00. The $500 is broken up into the client’s monthly payment plan. The refundable damage deposit is to be refundable to the clients(s) up to two (2) weeks after the event has been held if there is no damage, the venue’s policies have been followed, and the client, all their guests, all their vendors exited the building on time. Yes, this includes the DJ and/or band so please communicate with them the time they need to be out of the building to determine when the music needs to end. If there is any damage that exceeds the amount of the security deposit, this shall be paid for by the person financially responsible for the event. The client will be charged $300 per hour for time they, their guests, or vendors are in the venue after their rental end time, and this will be deducted from the amount that is refunded to them. Please consider the time you plan to be out of the venue when booking the rental time.

CAPACITY:

Client understands that the maximum seating capacity of The Harrison Ballroom is 300 people and will not exceed this limit. If limit is exceeded, the client will lose their refundable deposit.

FOOD:

You can bring in your own food, drinks, and cake. There is no limitation on catering. You may bring in alcohol if it is served by our TABC bartender, and our police officer is present. We require the catering company to have all food service ready. The caterer is responsible for bussing tables throughout event and cleaning the kitchen area. The caterers are responsible to maintain the trash during the preparation, dinner, and cleanup of the kitchen. All trash must be put in trash bags provided by The Harrison Ballroom, tied, and placed inside the dumpster. If the caterer does not clean the kitchen and maintain the trash, the client will lose their refundable deposit. If the client is not using a licensed caterer that holds a permit, or the caterer does not agree that it is their responsibility, in their contract with the client, to clean the kitchen, food service area, bus the tables, and maintain the trash during the time they are on-site, the client must add on bussers/servers. Bussers/servers can be added for $40 per hours, per worker. Two bussers/servers must be added at a minimum. Four hours minimum required. If the caterer does not handle these responsibilities, and the client has refused to add on bussers/servers, the client will lose their refundable deposit.

ALCOHOL POLICY:

As the host of a private party, the client acknowledges responsibility for the proper and lawful consumption of alcoholic beverages at The Harrison Ballroom during the duration of the event described in this contract. Alcoholic beverages will be provided by the client and served through a The Harrison Ballroom’s hired TABC bartender only. Clients may not bring their own alcohol into The Harrison Ballroom to self-serve. Should the client allow alcohol to be secretly served throughout the event, the client will lose their refundable deposit. The bartender will exercise due care in serving alcoholic beverages and will refuse service to any person appearing to be under the age of 21 or any person who appears to be intoxicated. Identification will be requested from any person who appears to be under 21 years of age. Alcoholic beverages will be removed from anyone believed to be a minor or from any intoxicated person. No person may be self-serving from their car, drinking alcohol in their car, or drinking in the parking lot. The bartender will provide all alcoholic beverages consumed in accordance with the laws and regulations of the State of Texas. The alcoholic beverage service will end no later than 2:00 AM. The client agrees to fully cooperate and assist The Harrison Ballroom, the bartender, and its agent in enforcing the laws of the State of Texas and the policies of The Harrison Ballroom regarding the consumption of alcoholic beverages.

SMOKING POLICY:

The Harrison Ballroom is a non-smoking venue. Smoking and vaping will be permitted only in designated areas outside. If the smell of tobacco is found to be anywhere inside the venue, the bride’s room, restrooms, etc., the client will lose their damage deposit. Please communicate to your wedding party, family, friends that this is a non-smoking venue to ensure the rules are followed and avoid losing your damage deposit.

CLEAN UP OF VENUE:

The standard cleanup of the venue is included in the rental price. This means that following the conclusion of the event, a cleaning crew will be responsible for sweeping, mopping, pulling linens, and cleaning the restrooms and kitchen. While the standard cleanup is included, the client is responsible for maintaining cleanliness during the event. This includes removing trash from tables and disposing in trash cans, regularly changing trash cans and taking the trash to the designated dumpster. The caterer is responsible for keeping the kitchen area tidy and ensuring it is maintained throughout the event. Any excessive cleaning required after the event will incur an additional charge of $200. This includes, but is not limited to: cups, bottles, and trash left scattered throughout the patio or parking lot. This includes tables left with plates and cups, excessive food spills or trash on the floors. By adhering to these guidelines, we can ensure a clean and welcoming venue for all guests.

DRUG FREE VENUE:

The Harrison Ballroom is a drug free venue. No drugs of any kind will be allowed inside or outside the venue. This includes marijuana. If the smell of marijuana is found to be anywhere inside the venue, the brides’ room, restrooms, etc., the client will lose their damage deposit. Please communicate to your wedding party, family, friends that this is a drug free venue to ensure the rules are followed and avoid losing your damage deposit.

TABLES & CHAIRS:

Included is the use of round tables for seating and rectangle buffet style tables for up to 300 guests. The Harrison Ballroom staff will meet with client to discuss in detail their floorplan. Staff will guide the client as to the best floorplan and flow of the tables. The buffet tables and the bar must remain by the kitchen. Tables and chairs will be set up and broken down outside of the client’s rental time. There will be an additional fee of $150 if the client requests changes to the floorplan after the team has set it up. If client wishes to rearrange any tables and chairs themselves, they must ask The Harrison Ballroom first. Client must inform staff of their need for a flip from ceremony to reception two weeks prior to event. There will be an additional charge of $150 if The Harrison Ballroom must hire additional staff to assist in flipping the client’s event from ceremony to reception during their event. If the client, their coordinator, or anyone on their behalf move tables and chairs around, there must be no scratching of the floor, damage to the floor, walls, tables, chairs, etc.

SITE DECORATION:

The Harrison Ballroom wants to make every event here a special and welcome experience. Therefore, every effort will be made to allow client to prepare decorations reflecting their creative requirements. No nails, screws, staples, tape of any kind, or penetrating items should be used on our walls or fine wood. Open flame candles are allowed but must be in a votive or container that will hold wax. Candle should not be bigger than container. No adult or child should be allowed to play with the wax or drip onto the floor or linen. No loose glitter or confetti is permitted inside or outside of The Harrison Ballroom. No live animals are allowed without specific permission from owner. Failure to follow these rules will result in loss of the full damage deposit.

CONDUCT:

Any child or adult during the duration of the event that is found to be destructive and/or abusive to the facility will be asked to leave the premises. There is absolutely no drug use of any kind tolerated on the premises and smoking is only in the designated area outside of the building. Disparaging remarks or any type of physical violence will not be tolerated and will be a cause for immediate expulsion. Client and guests shall always use the premises in a considerate manner. Conduct deemed disorderly at the sole discretion of The Harrison Ballroom staff shall be grounds for immediate expulsion from the premises and conclusion of the rental period. In such cases, NO refund of the rental fee shall be made.

PERSONAL PROPERTY:

The Harrison Ballroom is not responsible for the clients or their guest’s personal property. It is the sole responsibility of each person entering the facility to be responsible for all belongings. Under no circumstance will The Harrison Ballroom take responsibility for any lost, missing, or stolen property.

CANCELLATION:

In the unlikely event the client should cancel their event, for any reason whatsoever, at any point after signing a contract to rent the venue, and making payments, all payments are nonrefundable. The Harrison Ballroom reserves the right to terminate this contract if the client fails to meet the financial agreements in this contract, or violates any terms of the contract, in which case the provisions of this cancellation policy also apply. The client shall not assign or sub-lease any terms, conditions or services contained in this contract or any interest therein without the written consent of The Harrison Ballroom.

RESCHEDULING DATES:

If a date change is requested by the client more than 6 months prior to the originally scheduled date for the event there is a $500 fee to switch dates. The date change will not be authorized until the $500 fee has been paid in full and an amendment has been signed. The date may not be changed more than once. Date changes will not be authorized if the event is scheduled to occur within the 180-day window.

PANDEMIC CLAUSE:

You are booking your event post the global COVID-19 pandemic and understand the risks associated with planning an event during this time. In the event Tarrant County is under a government mandatory “Stay at Home Order” when your event is scheduled to occur, The Harrison Ballroom will allow the client to reschedule their event within 6 months of the original date. The reschedule penalty fee will be waived and all payments will transfer to this new date. Please note, The Harrison Ballroom will not be providing refunds during a pandemic but will be allowing the client to reschedule their event to a new date and waiving the rescheduling penalty fees and required timeframes. This is only applicable if Tarrant County is under a government mandated “Stay at Home Order.” This is not applicable if the client changes their mind about holding their event during the pandemic, the client’s family does not want the event held during the pandemic, family members are unable to travel due to the pandemic, guests are not able to attend due to COVID exposure, or any other reason except a government mandated “Stay at Home Order.”

REHEARSAL:

The all-day rental package includes the use of The Harrison Ballroom for a 90-minute increment to rehearse for their event. This may take place on a Monday, Tuesday, Wednesday, or Thursday prior to their event. We do not hold rehearsals on Friday, Saturdays, or Sundays. The 90-minute increment must end no later than 8:00 p.m. This rehearsal will not be scheduled prior to one month before the event is to occur and will be scheduled based upon The Harrison Ballroom availability. If you exceed your 90-minute increment, you will be charged $100 for every 30 minutes you remain in the venue past the scheduled end time, and this will be deducted from your security deposit. Please encourage your wedding party to arrive on time and schedule it at a time that is convenient for them. Please note that access to the bride's room, groom's room, kitchen, and other behind-the-scenes areas will not be available during your rehearsal, as these spaces will be ready for a different event. We kindly ask that no food or drink items, other than water, be brought into the venue. This is to ensure that the space remains clean and set for the upcoming events.

CITY, COUNTY, STATE, AND FEDERAL LAWS:

Client agrees to comply with all applicable City, County, State, and Federal laws and shall conduct no illegal act on the premises. This is always a drug free and non-smoking facility, NO EXCEPTIONS. Client shall not sell alcohol on premises at any time. Client may not serve alcohol to minors on the premises at any time. Client agrees, for everyone’s safety, to ensure alcoholic beverages are consumed in a responsible manner. The Harrison Ballroom reserves the right, in its exclusive discretion, to expel anyone who in its judgement is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of The Harrison Ballroom or the safety of its staff, guests, or building contents.

ON-SITE STAFF:

Client agrees that The Harrison Ballroom Owners, Staff, or Owner’s Representative may enter and exit premises during the event. A representative of The Harrison Ballroom will be on-site during your entire event and will be checking periodically with the responsible parties to ensure everything is working smoothly. We will also maintain the restrooms, the overall premises, replenishment of hand towels and toilet paper, and will be available for questions or to respond to the needs or issues that may arise throughout the event. On-site staff is not running your event unless you have paid for coordination services.

INDEMNIFICATION:

The client will indemnify, defend (with legal counsel reasonably acceptable to Lonnie & Mindy Harrison, Owners) and hold Lonnie and Mindy Harrison, The Harrison Ballroom, its directors, officers, agents, lawyers and employees harmless from and against any and all demands, obligations, judgments, suits, losses, damages, liabilities, claims, fees, costs and expenses of any kind (collectively “Claims”) (including reasonable attorneys’ fees whether or not a suit is filed) suffered or incurred by or threatened or alleged against Lonnie & Mindy Harrison, and/or The Harrison Ballroom as a result of the acts contemplated herein.

LIABILITY:

Client agrees to indemnify, defend, and hold The Harrison Ballroom, its landlord, building owners, officers, employees, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by Client, its employees, and agents of alcoholic beverages at The Harrison Ballroom. In the event The Harrison Ballroom, its landlords, building owners, employees and/or agents, are required to file any action in court to enforce any provisions of this agreement, client agrees to pay The Harrison Ballroom, its officers, landlord, building owner, employees and/or agents, all reasonable attorney fees, court fees, and cost of suit incurred by The Harrison Ballroom, including all collection expenses and interest due.

ARBITRATION:

Any dispute or claim arising under or with respect to the Agreement will be resolved by binding arbitration in Texas and shall be administered by, and pursuant to, the Commercial Arbitration Rules of The American Arbitration Association before a single neutral arbitrator. Only direct damages may be awarded. No indirect, consequential, or punitive damages, lost profits or attorney fees may be awarded. The award shall be final and binding upon the parties.