To reserve your date, The Harrison Ballroom requires a signed contract by both parties and an initial payment of $500 towards the total package. The balance will be broken into monthly payments and paid in full 30 days before the event is scheduled to be held. If a reservation is made within the 30-day of the event date, full payment is due at the time of booking unless special arrangements are made. Payments will be made by cash or major credit card. A receipt from The Harrison Ballroom will be provided for each payment. If the balance has not been paid 30 days in advance of the event, The Harrison Ballroom has the right to cancel your event, and all payments will be non-refundable.

The standard daily rental period for the venue begins at 10:00 AM and concludes at 12:00 AM. If you have added on additional time, it will be notated in the contract. The rental time commences when the doors are unlocked, granting the client access to the venue. Unless client has rented The Harrison Ballroom on the date before the event date, they may not drop off items, begin setting up for their event, and decorate the day before. You may arrive to begin setting up at the rental beginning time stated in the contract. Please do not ask your vendors to call and request permission to come earlier than the contracted rental beginning time. You will not be allowed access to venue before your rental beginning time without paying an additional fee and is based on availability at that time. A rule of thumb, if you think you need to gain access to the venue before the rental beginning time stated in the contract, add the additional time immediately before another client books an event.

All guests and items must vacate the premises by the end of the rental period; this includes the time required for cleanup and does not extend based on the conclusion of the event or ongoing cleanup activities. Clients wishing to extend their rental period earlier or later than the standard hours may do so for an additional fee. The rental end time is the time the client, their guests, and all items not being discarded must be exited from the facility. The client should end their event 1 hour prior to the rental end time to ensure the client and vendors are out on time. Yes, this includes the DJ and/or band so please communicate with them the time they need to be out of the building to determine when the music needs to end. No decorations, rented furniture, margarita machine, etc. may be stored overnight. Please ensure that all vendors are aware of this policy in advance of booking with them. If items are left overnight at The Harrison Ballroom or after the rental end time and/or if the clients and their guests have not exited the building by the scheduled rental time end, they will lose their refundable deposit.

The standard rental period is 14 hours, from 10:00 AM to 12:00 AM. Should your event fall on the evening of Daylight-Saving Time change or any other time alteration, the rental duration will not be extended past the 14-hour rental without incurring charges for the additional hours.

Clients may request to add the rental of the venue for the day before their event, but this option will not be available until four weeks prior to the event date. This policy is in place to accommodate any all-day bookings that may occur before that time. If the client decides to add the rental of the ballroom for the day before their event, once the four-week mark is reached, it will be offered at a reduced rate. The rate is as follows: Monday-Thursday $600; Friday $1000; Saturday $1500; Sunday $800. The venue will be cleaned and set up in preparation for their event before their access begins. This additional day rental includes the ability to drop off items such as drinks, alcohol, and decorations; and to begin setting up. If the client creates a mess during this day, they will be responsible for cleaning it up or may incur an additional fee of $200 for a cleaning company to handle the cleanup. If the client does not purchase the additional day rental, they will not be permitted access to the venue the day before the event.

The client agrees to pay a refundable damage deposit of $500.00. The $500 is broken up into the client’s monthly payment plan. The refundable damage deposit is to be refundable to the clients(s) up to two (2) weeks after the event has been held if there is no damage, the venue’s policies have been followed, and the client, all their guests, all their vendors exited the building on time. Yes, this includes the DJ and/or band so please communicate with them the time they need to be out of the building to determine when the music needs to end. If there is any damage that exceeds the amount of the security deposit, this shall be paid for by the person financially responsible for the event. The client will be charged $300 per hour for time they, their guests, or vendors are in the venue after their rental end time, and this will be deducted from the amount that is refunded to them. Please consider the time you plan to be out of the venue when booking the rental time.

Client understands that the maximum seating capacity of The Harrison Ballroom is 300 people and will not exceed this limit. If limit is exceeded, the client will lose their refundable deposit.

You can bring in your own food, drinks, and cake. There is no limitation on catering. You may bring in alcohol if it is served by our TABC bartender, and our police officer is present. We require the catering company to have all food service ready. The caterer is responsible for bussing tables throughout event and cleaning the kitchen area. The caterers are responsible to maintain the trash during the preparation, dinner, and cleanup of the kitchen. All trash must be put in trash bags provided by The Harrison Ballroom, tied, and placed inside the dumpster. If the caterer does not clean the kitchen and maintain the trash, the client will lose their refundable deposit. If the client is not using a licensed caterer that holds a permit, or the caterer does not agree that it is their responsibility, in their contract with the client, to clean the kitchen, food service area, bus the tables, and maintain the trash during the time they are on-site, the client must add on bussers/servers. Bussers/servers can be added for $40 per hours, per worker. Two bussers/servers must be added at a minimum. Four hours minimum required. If the caterer does not handle these responsibilities, and the client has refused to add on bussers/servers, the client will lose their refundable deposit.

As the host of a private party, the client acknowledges responsibility for the proper and lawful consumption of alcoholic beverages at The Harrison Ballroom during the duration of the event described in this contract. Alcoholic beverages will be provided by the client and served through a The Harrison Ballroom’s hired TABC bartender only. Clients may not bring their own alcohol into The Harrison Ballroom to self-serve. Should the client allow alcohol to be secretly served throughout the event, the client will lose their refundable deposit. The bartender will exercise due care in serving alcoholic beverages and will refuse service to any person appearing to be under the age of 21 or any person who appears to be intoxicated. Identification will be requested from any person who appears to be under 21 years of age. Alcoholic beverages will be removed from anyone believed to be a minor or from any intoxicated person. No person may be self-serving from their car, drinking alcohol in their car, or drinking in the parking lot. The bartender will provide all alcoholic beverages consumed in accordance with the laws and regulations of the State of Texas. The alcoholic beverage service will end no later than 2:00 AM. The client agrees to fully cooperate and assist The Harrison Ballroom, the bartender, and its agent in enforcing the laws of the State of Texas and the policies of The Harrison Ballroom regarding the consumption of alcoholic beverages.

The Harrison Ballroom is a non-smoking venue. Smoking and vaping will be permitted only in designated areas outside. If the smell of tobacco is found to be anywhere inside the venue, the bride’s room, restrooms, etc., the client will lose their damage deposit. Please communicate to your wedding party, family, friends that this is a non-smoking venue to ensure the rules are followed and avoid losing your damage deposit.

The standard cleanup of the venue is included in the rental price. This means that following the conclusion of the event, a cleaning crew will be responsible for sweeping, mopping, pulling linens, and cleaning the restrooms and kitchen. While the standard cleanup is included, the client is responsible for maintaining cleanliness during the event. This includes removing trash from tables and disposing in trash cans, regularly changing trash cans and taking the trash to the designated dumpster. The caterer is responsible for keeping the kitchen area tidy and ensuring it is maintained throughout the event. Any excessive cleaning required after the event will incur an additional charge of $200. This includes, but is not limited to: cups, bottles, and trash left scattered throughout the patio or parking lot. This includes tables left with plates and cups, excessive food spills or trash on the floors. By adhering to these guidelines, we can ensure a clean and welcoming venue for all guests.

The Harrison Ballroom is a drug free venue. No drugs of any kind will be allowed inside or outside the venue. This includes marijuana. If the smell of marijuana is found to be anywhere inside the venue, the brides’ room, restrooms, etc., the client will lose their damage deposit. Please communicate to your wedding party, family, friends that this is a drug free venue to ensure the rules are followed and avoid losing your damage deposit.

Included is the use of round tables for seating and rectangle buffet style tables for up to 300 guests. The Harrison Ballroom staff will meet with client to discuss in detail their floorplan. Staff will guide the client as to the best floorplan and flow of the tables. The buffet tables and the bar must remain by the kitchen. Tables and chairs will be set up and broken down outside of the client’s rental time. There will be an additional fee of $150 if the client requests changes to the floorplan after the team has set it up. If client wishes to rearrange any tables and chairs themselves, they must ask The Harrison Ballroom first. Client must inform staff of their need for a flip from ceremony to reception two weeks prior to event. There will be an additional charge of $150 if The Harrison Ballroom must hire additional staff to assist in flipping the client’s event from ceremony to reception during their event. If the client, their coordinator, or anyone on their behalf move tables and chairs around, there must be no scratching of the floor, damage to the floor, walls, tables, chairs, etc.

The Harrison Ballroom wants to make every event here a special and welcome experience. Therefore, every effort will be made to allow client to prepare decorations reflecting their creative requirements. No nails, screws, staples, tape of any kind, or penetrating items should be used on our walls or fine wood. Open flame candles are allowed but must be in a votive or container that will hold wax. Candle should not be bigger than container. No adult or child should be allowed to play with the wax or drip onto the floor or linen. No loose glitter or confetti is permitted inside or outside of The Harrison Ballroom. No live animals are allowed without specific permission from owner. Failure to follow these rules will result in loss of the full damage deposit.

Any child or adult during the duration of the event that is found to be destructive and/or abusive to the facility will be asked to leave the premises. There is absolutely no drug use of any kind tolerated on the premises and smoking is only in the designated area outside of the building. Disparaging remarks or any type of physical violence will not be tolerated and will be a cause for immediate expulsion. Client and guests shall always use the premises in a considerate manner. Conduct deemed disorderly at the sole discretion of The Harrison Ballroom staff shall be grounds for immediate expulsion from the premises and conclusion of the rental period. In such cases, NO refund of the rental fee shall be made.

The Harrison Ballroom is not responsible for the clients or their guest’s personal property. It is the sole responsibility of each person entering the facility to be responsible for all belongings. Under no circumstance will The Harrison Ballroom take responsibility for any lost, missing, or stolen property.

In the unlikely event the client should cancel their event, for any reason whatsoever, at any point after signing a contract to rent the venue, and making payments, all payments are nonrefundable. The Harrison Ballroom reserves the right to terminate this contract if the client fails to meet the financial agreements in this contract, or violates any terms of the contract, in which case the provisions of this cancellation policy also apply. The client shall not assign or sub-lease any terms, conditions or services contained in this contract or any interest therein without the written consent of The Harrison Ballroom.

If a date change is requested by the client more than 6 months prior to the originally scheduled date for the event there is a $500 fee to switch dates. The date change will not be authorized until the $500 fee has been paid in full and an amendment has been signed. The date may not be changed more than once. Date changes will not be authorized if the event is scheduled to occur within the 180-day window.

You are booking your event post the global COVID-19 pandemic and understand the risks associated with planning an event during this time. In the event Tarrant County is under a government mandatory “Stay at Home Order” when your event is scheduled to occur, The Harrison Ballroom will allow the client to reschedule their event within 6 months of the original date. The reschedule penalty fee will be waived and all payments will transfer to this new date. Please note, The Harrison Ballroom will not be providing refunds during a pandemic but will be allowing the client to reschedule their event to a new date and waiving the rescheduling penalty fees and required timeframes. This is only applicable if Tarrant County is under a government mandated “Stay at Home Order.” This is not applicable if the client changes their mind about holding their event during the pandemic, the client’s family does not want the event held during the pandemic, family members are unable to travel due to the pandemic, guests are not able to attend due to COVID exposure, or any other reason except a government mandated “Stay at Home Order.”

The all-day rental package includes the use of The Harrison Ballroom for a 90-minute increment to rehearse for their event. This may take place on a Monday, Tuesday, Wednesday, or Thursday prior to their event. We do not hold rehearsals on Friday, Saturdays, or Sundays. The 90-minute increment must end no later than 8:00 p.m. This rehearsal will not be scheduled prior to one month before the event is to occur and will be scheduled based upon The Harrison Ballroom availability. If you exceed your 90-minute increment, you will be charged $100 for every 30 minutes you remain in the venue past the scheduled end time, and this will be deducted from your security deposit. Please encourage your wedding party to arrive on time and schedule it at a time that is convenient for them. Please note that access to the bride's room, groom's room, kitchen, and other behind-the-scenes areas will not be available during your rehearsal, as these spaces will be ready for a different event. We kindly ask that no food or drink items, other than water, be brought into the venue. This is to ensure that the space remains clean and set for the upcoming events.

Client agrees to comply with all applicable City, County, State, and Federal laws and shall conduct no illegal act on the premises. This is always a drug free and non-smoking facility, NO EXCEPTIONS. Client shall not sell alcohol on premises at any time. Client may not serve alcohol to minors on the premises at any time. Client agrees, for everyone’s safety, to ensure alcoholic beverages are consumed in a responsible manner. The Harrison Ballroom reserves the right, in its exclusive discretion, to expel anyone who in its judgement is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of The Harrison Ballroom or the safety of its staff, guests, or building contents.

Client agrees that The Harrison Ballroom Owners, Staff, or Owner’s Representative may enter and exit premises during the event. A representative of The Harrison Ballroom will be on-site during your entire event and will be checking periodically with the responsible parties to ensure everything is working smoothly. We will also maintain the restrooms, the overall premises, replenishment of hand towels and toilet paper, and will be available for questions or to respond to the needs or issues that may arise throughout the event. On-site staff is not running your event unless you have paid for coordination services.

The client will indemnify, defend (with legal counsel reasonably acceptable to Lonnie & Mindy Harrison, Owners) and hold Lonnie and Mindy Harrison, The Harrison Ballroom, its directors, officers, agents, lawyers and employees harmless from and against any and all demands, obligations, judgments, suits, losses, damages, liabilities, claims, fees, costs and expenses of any kind (collectively “Claims”) (including reasonable attorneys’ fees whether or not a suit is filed) suffered or incurred by or threatened or alleged against Lonnie & Mindy Harrison, and/or The Harrison Ballroom as a result of the acts contemplated herein.

Client agrees to indemnify, defend, and hold The Harrison Ballroom, its landlord, building owners, officers, employees, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by Client, its employees, and agents of alcoholic beverages at The Harrison Ballroom. In the event The Harrison Ballroom, its landlords, building owners, employees and/or agents, are required to file any action in court to enforce any provisions of this agreement, client agrees to pay The Harrison Ballroom, its officers, landlord, building owner, employees and/or agents, all reasonable attorney fees, court fees, and cost of suit incurred by The Harrison Ballroom, including all collection expenses and interest due.

Any dispute or claim arising under or with respect to the Agreement will be resolved by binding arbitration in Texas and shall be administered by, and pursuant to, the Commercial Arbitration Rules of The American Arbitration Association before a single neutral arbitrator. Only direct damages may be awarded. No indirect, consequential, or punitive damages, lost profits or attorney fees may be awarded. The award shall be final and binding upon the parties.